Why Adaxes?

Adaxes is an AD management and automation solution that allows you to streamline complex administrative tasks by applying business rules, automating workflows, and enforcing security policies. When integrated with AD Linked, Adaxes takes the data updates provided by AD Linked and applies advanced automation rules to manage user accounts more efficiently.

Automating Organizational Changes with Business Rules

Imagine this scenario: an employee gets promoted, switches departments, or moves to a new office location. Each of these changes involves updates to their AD account—perhaps they need to be moved to a different Organizational Unit (OU), added to a new security group, or removed from old ones. Manually tracking these updates is not only time-consuming but also prone to human error.

By combining AD Linked with Adaxes, you can fully automate these tasks, creating a seamless workflow that eliminates manual intervention. Here’s how:

1. Automatically Move Users to the Correct OU
   When an employee’s department or job title changes in your HRMS, AD Linked updates their profile in AD with this information. With Adaxes, you can set up business rules that automatically move the user to the appropriate OU based on their department or title. For example:
   – A user moving from “Sales” to “Marketing” can be automatically shifted from the “Sales” OU to the “Marketing” OU.
   – Employees promoted to management roles can be automatically moved to a “Management” OU, which may have different access controls and permissions.
   This not only helps keep your AD organized but also ensures that users have the correct permissions and access based on their roles.
2. Add or Remove Users from AD Groups
   Group membership is essential for controlling access to resources like shared drives, applications, and security permissions. When AD Linked updates an employee’s department, location, or role in Active Directory, Adaxes can automatically add or remove that employee from relevant AD groups:
   – When a user’s location changes, they can be added to location-specific groups that grant access to local resources.
   – A promotion to a managerial role can trigger Adaxes to add the user to a “Managers” group with enhanced access rights and remove them from lower-level groups.
   This automation ensures that users always have the correct access and no longer retain outdated permissions, significantly improving security.
3. Automate Office Location Updates
   As employees relocate, their AD attributes—such as office location—need to be updated. AD Linked can sync this data from your HRMS, and Adaxes can take it a step further by enforcing location-based rules:
   – Users can be moved to location-specific OUs.
   – Location-specific policies and group memberships can be applied to ensure employees have access to resources available in their new office location.
4. Ensure Compliance with Security Policies
   Adaxes allows you to enforce security policies through business rules, ensuring that changes driven by AD Linked always meet your organization’s compliance requirements. For example:
   – When an employee is terminated and AD Linked automatically disables their account, Adaxes can ensure the account is moved to a “Disabled Users” OU, ensuring compliance with security best practices.
   – Business rules can enforce password policies, disable inactive accounts, and audit changes to ensure no security gaps arise during user transitions.

The Power of Integration: AD Linked and Adaxes in Action

Together, AD Linked and Adaxes offer a fully automated, end-to-end solution for managing Active Directory. Here’s a step-by-step example of how these two tools work together to streamline your user management process:

1. HR Updates Employee Data
   An employee is promoted from “Sales” to “Sales Manager” in the HRMS. Their department and job title are updated in the system.
2. AD Linked Syncs Changes to AD
   AD Linked automatically updates the employee’s AD profile, reflecting their new department and job title.
3. Adaxes Applies Business Rules
   Based on the employee’s new job title, Adaxes moves the user from the “Sales” OU to the “Management” OU and adds them to the appropriate security groups, such as “Managers” and “Sales Leadership.”
4. Automation Complete
   The employee now has the correct access permissions for their new role, and all organizational changes have been made without any manual intervention from IT.

Conclusion: Automate, Simplify, and Secure with AD Linked and Adaxes

By integrating AD Linked with Adaxes, you not only automate data syncing from your HRMS to AD but also leverage powerful business rules to automate organizational changes within Active Directory. This integration ensures that users are always in the correct OUs, have the right group memberships, and adhere to your security policies—all while saving your IT team time and reducing the risk of human error.

With AD Linked and Adaxes working together, your HRMS truly becomes the Single Source of Truth (SSOT) for both HR and IT, providing a seamless, secure, and efficient user management process.